Policies and Procedures

What policies and procedures exist within UNHCE that I must follow?

UNHCE Transportation Policy

UNH Cooperative Extension staff and volunteers are encouraged not to arrange transportation for others. In most situations, transportation is the responsibility of the participant or, in the case of minors, the participant's family; including transportation to and from Extension program/activity sites. 

In rare cases where transportation in personal vehicles is arranged by Extension staff or volunteers as a part of their responsibilities with UNH Cooperative Extension, the driver must be an enrolled volunteer who has signed a Volunteer Agreement Form or an adult who has signed a trip specific Activity Driver Form prior to transporting others. Do not permit anyone to drive whose driving you know to be dangerous. 

Volunteers must rely on their own automobile insurance when using personal vehicles while performing their volunteer duties. Volunteers who use their personal vehicles while performing their assigned duties shall be in compliance with all federal and state laws pertaining to use of such vehicles, including but not limited to, possession of a valid operators license, vehicle registration and inspection, and availability and use of safety devices. They must also have personal automobile liability coverage. The recommended level of liability coverage is at least $300,000. Do not hesitate to ask to see proof of insurance coverage. 

All drivers for Extension functions will be at least 21 years of age if transporting others or be either a certified school bus driver or a commercially licensed driver and employed in that capacity. The use of full-size 15 passenger style vans is prohibited. Seat belts must be worn by all passengers. The number of passengers will not exceed the number of properly functioning seatbelts in the vehicle. Do not allow passengers to ride in the back of pickup trucks. Youth who are known to cause trouble for drivers should be driven by their own parent or left at home. pdf

Reducing Risk for Volunteers

Introduction 

Volunteers are responsible for the welfare of the participants under their supervision. This fact sheet describes methods to reduce the risk of harm to participants. It also provides information to help protect you, the volunteer, from legal action if harm does come to a participant. Volunteers should contact their county Extension Educator. full pdf

New Hampshire State Law statute 508:17

RSA 2006 New Hampshire Statutes - Section 508:17 Volunteers; Nonprofit Organizations; Liability Limited.

    I. Any person who is a volunteer of a nonprofit organization or government entity shall be immune from civil liability in any action brought on the basis of any act or omission resulting in damage or injury to any person if: 
       (a) The nonprofit organization or government entity has a record indicating that the person claiming to be a volunteer is a volunteer for such organization or entity; and
       (b) The volunteer was acting in good faith and within the scope of his official functions and duties with the organization; and 
       (c) The damage or injury was not caused by willful, wanton, or grossly negligent misconduct by the volunteer. 
    I-a. [Repealed.] 
    II. Liability of a nonprofit organization for damage or injury sustained by any one person in actions brought against the organization alleging negligence on the part of an organization volunteer is limited to $250,000. Such limit applies in the aggregate to any and all actions to recover for damage or injury sustained by one person in a single incident or occurrence. Liability of a nonprofit organization for damage or injury sustained by any number of persons in a single incident or occurrence involving negligence on the part of an organization volunteer is limited to $1,000,000. 
    III. Nothing in this section shall be construed to affect any civil action brought by any nonprofit organization against any volunteer of such organization. 
    IV. Volunteer activity related to transportation or to care of the organization's premises shall be excepted from the provisions of paragraph I of this section. 
    V. In this section: 
       (a) ""Damage or injury'' includes physical, nonphysical, economic and noneconomic damage and property damage. 
       (b) ""Nonprofit organization'' shall include, but not be limited to, a not for profit organization, corporation, community chest, fund or foundation organized and operated exclusively for religious, cultural, charitable, scientific, recreational, literary, agricultural, or educational purposes, or to foster amateur competition in a sport formally recognized by the National Collegiate Athletic Association, and an organization exempt from taxation under section 501(c) of the Internal Revenue Code of 1986 organized or incorporated in this state or having a principal place of business in this state. 
       (c) ""Volunteer'' means an individual performing services for a nonprofit organization or government entity who does not receive compensation, other than reimbursement for expenses actually incurred for such services. In the case of volunteer athletic coaches or sports officials, such volunteers shall possess proper certification or validation of competence in the rules, procedures, practices, and programs of the athletic activity.

Source. 1988, 280:1. 1990, 116:1-3, eff. Jan. 1, 1991. 1998, 255:1, 2, eff. Jan. 1, 1999.